Key Responsibilities
Internal Operations

• Maintain organized, centralized, and accessible shared files, records, templates, and internal documentation.
• Support scheduling, calendars, meeting coordination, and recurring organizational processes.
• Help maintain internal systems, workflows, and tools used for planning, project tracking, and collaboration.
• Coordinate employee onboarding, access to systems, and other routine administrative needs.
• Manage office supplies, equipment, and routine purchasing to ensure staff have the materials needed to work effectively.
• Coordinate ordering, inventory, and distribution of branded and other organizational materials.
• Help ensure branded materials are current, consistent, and readily available for staff, meetings, events, and outreach.
• Support implementation of organizational policies, procedures, and internal processes.
• Identify opportunities to improve organization, consistency, and efficiency in day-to-day operations.
   

Financial & Administrative Support

• Support routine financial administration, including invoices, receipts, reimbursements, expense coding, and supporting documentation.
• Maintain organized financial records and coordinate information needed by the Director of Strategy & Operations, bookkeeper, and accountant.
• Support tracking of donations and grants, restricted funds, in-kind donations, agreements, and acknowledgments.
• Assist with budget tracking, reporting preparation, and other recurring financial processes.
• Coordinate vendor records, contracts, subscriptions, purchasing, and other recurring administrative items.
   

Meetings, Materials & Reporting Support

• Coordinate logistics for staff, board, partner, and community meetings, including scheduling, venues, room setup, catering, technology, materials, and supplies.
• Prepare and organize agendas, meeting packets, presentations, name tags, signage, handouts, and other supporting materials.
• Coordinate printing, ordering, assembly, and distribution of materials for meetings, trainings, events, and outreach activities.
• Prepare meeting notes, action items, and follow-up as assigned.
• Maintain accurate organizational data and support routine data entry, tracking, and quality checks.
• Compile information for reports, dashboards, grant updates, board materials, and organizational planning.
• Track attendance, participation, deadlines, and other operational metrics.
• Coordinate community outreach and engagement efforts to support strong participation in surveys and other community data collection.
   

Qualifications
Required

• Minimum of 3 years of experience in nonprofit operations, project coordination, administration, or a related field.
• Excellent organizational skills, attention to detail, follow-through, and reliability; able to manage multiple projects simultaneously.
• Strong written and verbal communication skills, with the ability to coordinate effectively across staff, partners, and stakeholders.
• Proficiency with common workplace technology and digital tools, including Google Workspace or similar platform
• Passion for mental well-being and community building.
   

Preferred

• Bachelor’s degree in Business Administration, Nonprofit Management, Public Administration, or a related field.
• Experience supporting financial administration, budgeting, invoicing, contracts, purchasing, or expense tracking
• Experience coordinating meetings, events, vendors, or organizational logistics.
• Bicultural and Bilingual in Spanish and English.
• Experience working in a nonprofit, collective-impact, public health, or community-based organization.
• Experience working in rural or mountain-town communities.
   

Compensation & Benefits

This is a full-time, exempt position reporting to the Director of Strategy and Operations, with a salary range of $55,000–$70,000 annually, commensurate with experience. TogetherWe offers a competitive benefits package that includes health insurance reimbursement through a Qualified Small Employer Health Reimbursement Arrangement, generous paid time off, and a flexible work environment designed to support both meaningful work and personal well-being.
 

How to Apply
Please email a resume and cover letter outlining your interest in the position and relevant experience to hiring@togetherwe5b.org with the subject line “Operations Coordinator Application – [Your Name].” Applications will be reviewed as they are received.